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Office Manager

Position Summary

Responsible for office operations, website development & maintenance, and Pratt Center’s in-house Information Technology and Facilities Management needs. Also works with Pratt Center senior staff to develop and implement communications strategies

Position Duties

Operations:

Supervise Pratt Center Office Manager and general office administrative interns, any of whom can be deployed to fulfill tasks and duties for which the O.M. is responsible.
Serve as liaison to Pratt Institute Student Employment, Internship and Financial Aid departments regarding the engagement of students
Oversee hiring and management of undergraduate work/study interns, including job descriptions, hiring paperwork
Responsible for ensuring all administrative needs of staff are met, including supplies, keys, desks/computers/phones, clean team, holiday décor, plants, & petty cash
Manage contracts of major equipment including copiers, plotter, printers, laptops, projectors
Provide routine administrative support to Director and Deputy Director, i.e., schedule appointments/events/meetings, generate correspondence and mailings, etc., as needed
Schedule and coordinate All-Staff Meetings & Events

Communications:

Post to and update the Pratt Center website, www.prattcenter.net, and related sites
Manage the Vertical Response database/s and work with Pratt Center Senior Staff to investigate potential other database options
Assist Pratt Center Senior Staff in the coordination of events, including the 50th Anniversary
Support Pratt Center Senior Staff in the development of a communications strategy for the organization, including web, print media and social media. Support may include research, organizing discussions and meetings, etc.
Assist with communications projects including preparation and distribution of quarterly newsletters, press releases, etc.

Information Systems:

Responsible for ensuring I.T. needs of Pratt Center staff are met
Serve as liaison to Pratt Institute I.T. department
Serve as liaison to Intermedia and manage their contract as Pratt Center’s Outlook/Exchange provider
Coordinate the work of Pratt Center’s I.T. Consultant and manage his contract
Maintain inventory of computers/software
Oversee upgrade of staff computers and phones as needed
Oversee computer set-ups for incoming interns and Fellows
Oversee updates to software on staff computers, executed by I.T.
Provide general oversight to Information Systems activities

Facilities Management:

Responsible for ensuring Facilities needs of Pratt Center staff are met
Serve as liaison to Pratt Institute Facilities department
Coordinate Facilities-related changes to Pratt Center offices as needed

Archives:

Serve as liaison to storage facility with PC archives
Responsible for continued archiving of files
Oversee photo archiving project

Experience and Qualifications

Education: Bachelors Degree in Public Administration, Non-Profit Management, or a related field. Educational background in Urban Studies, Urban Planning or a related field a plus. Masters Degree in a relevant field a plus.

Experience: 3-5 years operations and administrative experience, experience supervising diverse professionals.

Skills: Project management, personnel management, strong writing and communication skills, strong interpersonal skills, strategic problem solving and analytic skills, ability to improve and implement systems for successful office operations.

Other: Team player, sense of humor and patience are desired.

To Apply:
Please apply on Pratt Institute's website here.

PRATT INSTITUTE IS AN EQUAL OPPORTUNITY EMPLOYER AND RECOGNIZES AND VALUES THE BENEFITS OF A DIVERSE WORKFORCE.

Pratt Center Internships

During the academic year, Pratt Center internships are limited to graduate students enrolled at Pratt Institute.  Through the summer months, we have internship opportunities for students from other institutions, especially graduate students in Urban Planning, Communications and Design, Urban Policy, Economic Development and/or Sustainability Planning.  Although special consideration is given to applicants with demonstrated skills in GIS, Stata and/or graphic design, we also seek interns with research, policy, planning, fundraising development and organizational operations experience and interests.  The Application period for Summer 2014 will begin on February 3, 2014 and end in March, 2014.